WANTED: Part-Time Personal/Business Assistant for Fun and Fast Growing Online Transformational Coaching Business and Coach Training School
The Little Volcano is a rapidly growing Online Transformational Coaching Business and Coach Training School and we are seeking an experienced Business/Personal Assistant to play a vital role in developing, planning, supporting and implementing organizational projects and priorities.
We are rapidly expanding from a micro-business where the Founders of the company run almost everything to a small-team based operation with Team Members all over the world. We currently have a team of about 12 people either working for us as coaches, financial support staff, part time assistants and event planners, and project based social media and marketing people.
In the magic that happens when you combine powerful transformational work with practical application, accountability and action steps.
That there are too many creative and passionate people out there suffering in scarcity because they simply don’t have the tools or mindset needed to create the life they want.
That’s why it’s our mission over the next 5 years to touch the lives of hundreds of thousands of people through live events, coaching and training programs to inspire people and give them the tools to become empowered creators of their own lives.
We have a small but mighty team right now and we’re looking for another to support our expanding student community and our larger Active Volcano Family. We want to make sure that everyone who joins us receives a super-high standard of support on their transformational coaching journey.
We want to provide the strategy, support and inspiration for all those who choose this journey alongside us.
Our team is committed to:
Constant growth and evolution (especially when it hurts)
Compassionate and direct communication
Personal accountability and taking full responsibility for our own success
Playing “full out” and striving for excellence
Modeling our values at all times
And co-creating an extraordinary experience for our tribe.
The Assistant supports the Founders and CEOs of the company: Kit and Rosie Volcano. This is a company with quarterly online launches, live events 3-5 times a year, and multiple ongoing online training programs, as well as several evergreen programs (continuously running automated programs), groups and products that need steady managing. No two days look alike at the Little Volcano. We want you to come from a place of service with a “no task is too small” type of mindset. Kit and Rosie are a busy couple and need someone to help them with their ever-changing schedule and needs. They are currently making a transition from Small Business owners who do EVERYTHING to a more “Big Picture” role of leadership and guidance. They need someone who can help them make sure the details are running smoothly.
You will need to be able to accomplish or delegate the following tasks easily and without much guidance or micro-managing:
Managing the company’s social media inboxes, social media post design, writing and scheduling for facebook and instagram. Experience with scheduling software a plus.
Basic editing and uploading videos between various platforms including Facebook, Youtube, and Zoom.
Strong working knowledge of Google Suite, Active Campaign, and Click Funnels - or the ability to learn these quickly and efficiently on your own time.
Managing our schedule, working knowledge of Calendly and Google calendar
Creating Google form surveys
Answering emails from clients around logistical details
Fielding interview and speaking requests
Soliciting for podcasts and speaking gigs
Time Blocking for Kit and Rosie Volcano
Project Management and results tracking for our coaching team
Booking travel, reservations and appointments
Office assistance — printing and assembling binders and name tags, mailing gifts and packages
Basic designing and ordering promotional materials like binders, notebooks, stickers, t shirts
Available via text for fast requests
2-3 years of business/personal assistant or project management experience. Highly detail-oriented and able to implement tasks on-time, on-schedule and with a high-degree of accuracy. In addition, the qualified candidate will need the following skills and experience:
Ability to effectively manage multiple projects from idea to completion
Ability to manage multiple projects with competing priorities on any given day, and
Ensure project tasks are completed efficiently and on schedule Ability to utilize the big-picture priorities of the organization within each projectAbility to collaborate well with teammates and partners
Provide compassionate and direct written and verbal communication, follow-up and follow-through, a knowledge of NVC will be helpful here!
Always thinks from a place of “how can we….?” versus being stuck in why something won’t work Ability to provide innovative ideas and a positive perspective to enable a “can do” attitude.
Implement tools and techniques to improve efficiency and support team communication and collaboration
Provide support to new projects and team members as necessary
Understanding of sales copy and willingness to learn new techniques.
Finally, and perhaps most importantly, candidates for the position of Business/Personal Assistant will have the following personal characteristics:
You’ll be passionate about what we do: You’ll be a passionate advocate for the Little Volcano mission and clients, and have a deep commitment to ensuring that our services meet and exceed high client expectations
You should understand & practice the Law of Attraction in your communication: You live by the mantra that “You are responsible for the energy you emit” at all times, and should have a careful awareness of the way you communicate based on that. We believe that we create what we speak through our energy and attention and we always make sure to choose our language consciously when communicating with each other and our clients.
You are resourceful and independent: We are not concerned as much with how it gets done, but the results. If you have a creative mind and a clear goal, you should be able to show us that you can accomplish any task we assign to you with little management or direction.
You should exhibit self-reflective practices: The successful candidate will be self-reflective, and in the spirit of cooperation and shared responsibility, s/he will be as adept at accepting feedback as s/he is at giving it.
This is a part-time role (10+ hours/week) requiring a long-term commitment with availability Monday to Friday. Work on evenings and weekends will be required from time to time in order to meet deadlines, particularly around online launches and/or live events.
Location independent, preferred proximity to San Diego. Must be available to travel to live events. You can do this job remotely, except we need you to be present at our live events ( San Diego, Chicago, Colorado, Hawaii and international locations like Germany, Scotland, Spain) to assist with logistics and execution.
The Little Volcano offers a competitive wage based on experience and skill level.
To apply for an interview, please submit the following:
Short Video (less than 5min, upload on youtube and send us the link) answering the following questions:
If your closest friend were to describe you in 1 or 2 sentences, what would they say?
What’s one thing you’re really excited about right now?
What’s the number one thing that motivates you in life?
Why do you want to be a part of our team?
Why would you be absolutely perfect for this role?
Email your application in to firstname.lastname@example.org with the subject line “I would LAVA to be your assistant!”